Important Steps to Save Your Company from The Risk of Fraud
As per the recent report of scams and frauds, every small and large business is the target of fraudsters. Employees of every organization must work diligently to prevent confidential information.
Regulations like the Gramm-Leach-Bliley Act (GLBA) are in place to offer huge protection. The Gramm-Leach-Bliley Act of 1999 is a federal US law enacted to control and monitor the ways companies and organizations handle the information of their clients and customers. However, companies should make additional policies to guard their employees and customers against fraud. Make sure to follow the following steps to root out the reasons for frauds and scams.
Step 1: Identify and prioritize sensitive and important information within your organization
Companies need to prioritize the data that is more confidential and can lead to a great loss to your company after being stolen. You can start with a customer information system or employee record system. Social security numbers, personal identification numbers (PIN), credit card numbers, and account numbers are the type of information that is needed to be protected strongly.
Step 2: Study your company’s current corporate information management and perform a risk assessment
Do you know how confidential information flows around your organization? If not, then start identifying this straight forward process. Determining the risk of information leakage requires in-depth information. If you want to make this process easier, then make sure to know the answers to the following questions.
- Who can get access to your company’s confidential information?
- How confidential information assets are created, modified or processed?
- How much gap is there between stated procedures and the actual actions of the staff?
Step 3: Determine the appropriate levels of access to your company’s confidential information
Now, when you have the results of risk assessment, you can develop distribution policies for each type of customer information management and shred paper services. Create distribution policies for the following type of information:
- Executive communication
- Customer information
- Intellectual property
- Employees’ records
Step 4: Monitor and enforce established policies
This step of implementing adequate information and enforcing established policies for paper shredding is very important for any organization or company. With the help of distribution policies, your system
should be able to monitor information usage and traffic. The monitoring system should also be able to avoid false alarms.
Step 5: Regularly review the level of fraud risk
The most effective way to protect your organization or company from the risk of fraud is by regularly reviewing the system and policies related to industrial paper shredding service. By following this step, organizations can bring a huge positive change by expanding deployment and eliminating vulnerabilities.